IPEd Conference 2021: Editing on the Edges

Meetings and webinars

Editing on the Edges is a fully virtual conference this year. We’ll be using Zoom meetings for networking events and pre-conference workshops, Zoom webinars for formal presentations.

Zoom's Help Centre offers an excellent collection of resources from how to join a meeting or webinar and what to expect when you’ve joined, but in this post, we’ll answer a commonly asked question: what is the difference between a Zoom meeting and a Zoom webinar?

Zoom meetings

Over the past year, most of us have attended Zoom meetings; many of us have organised one.

There are three types of roles in a Zoom meeting.

  • Host – the individual who has set up the meeting in Zoom and invited you to attend. They also have access to the technical controls and settings for the meeting.
  • Co-host – each Zoom meeting should have one or more co-hosts as back-up for the primary host. Hosts and co-hosts may also be speakers, presenters or chairs of meetings but this is separate to the host and co-host roles.
  • Participant – anyone who attends the meeting but does not have host or co-host access. Participants may also be speakers, presenters or chairs of meetings.

Most delegates at the conference will be participants. Some conference volunteers or panel members will also be hosts or co-hosts. Training for hosts and co-hosts will be provided by IPEd.

Being a participant in a Zoom meeting

Zoom meetings are suitable for meetings, discussion groups and relatively small, interactive training sessions. Everyone in the meeting can (potentially) be heard and seen by everyone, although both participants and hosts can control the video and audio feeds.

When you join a meeting, you can see and hear other participants; your name is displayed in the top corner. Check the mute button in the bottom left corner of your Zoom screen – make sure it’s muted unless you have something to say!

On the right side of your Zoom screen there is a chat panel that you can use to message other participants or the host or co-host. If the meeting is being recorded, transcripts of public and private chat are also recorded.

Your host may asked you to provide feedback via live polls. The poll will pop up on your screen and you can select your answer. Your individual response is not visible to others.

Meetings also allow hosts to organise participants into virtual breakout rooms for small-group discussions before bringing everyone back to the main virtual room.

If you want to leave the meeting at any stage, choose ‘Leave meeting’ at the bottom right of your Zoom screen.

Zoom webinars

Webinars are used for sessions that involve one or more presenters delivering largely one-way information. They do offer some scope for interaction through live polls and questions that are sent through the chat facility.

There are four types of roles in a Zoom webinar.

  • Host – the individual who has technical control of the webinar.
  • Co-host – also has technical control of the webinar.
  • Panellist – the speaker or a member of a panel who is presenting.
  • Attendees – anyone who has joined the meeting who does not have another role.

If you're a host, co-host or panellist, you'll be attending a training session before the conference: don't panic!

Participating in a webinar as an attendee

In a webinar, what you can see and do depends on the settings selected by the organiser. In most cases, your name or image is not visible to anyone except the host, co-host and panellists; as an attendee, you will be muted. Here are some of the ways you may be able to interact.

Chat – attendees may be able to chat to each other, hosts, co-hosts or panellists or everyone. If the webinar is recorded, all chat may be recorded also. More information about chat features for attendees can be found here in the Zoom Help Centre.

Raise your hand – if there is a hand icon in the centre bottom of your Zoom screen, you can click on it to virtually raise or lower your hand to ask or respond to a question. You may be unmuted to verbally ask a question. Read more about raising your hand in a webinar.

Q&A – this commonly used webinar feature allows hosts and co-hosts to manage question and answer segments more effectively with large groups of people. Attendees can send in questions that are visible only to the host, co-hosts and panellists, who can identify and respond to commonly asked questions. In some cases, Q&A may also include the option for attendees to vote on which questions they would like to hear answered.

The Zoom Help Centre has more detailed information about joining and participating in a webinar.

Be prepared

Zoom is built to be user-friendly, so although there is a lot of information available, there's no need to feel overwhelmed. Do take time to review this information before you attend the conference so you’re comfortable and confident with your personal set up. And we will have more information available to delegates addressing frequently asked questions.

You are also welcome to contact Conference Support at projects@iped-editors.org with any questions or concerns you have about attending the conference Zoom.

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Online, 28 to 30 June 2021
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